What is EOR (Employer of record) in Kenya?
Simply put, an employer of record in Kenya is a company that takes responsibility for financial and legal procedures needed to create and run an office abroad. An Employer of Record (EOR) firm handles payroll, the administration of employee benefits, as well as tax documentation. When it comes to project-related work, Kenya EOR company doesn’t intervene in workflows, offering business owners full management freedom
2Max Group helps companies to hire in Kenya by providing Employer of Record services which allow companies without local legal presence to employ locally legally in Kenya. For companies willing to recruit staff and manage payroll in Kenya without having a subsidiary, 2Max Group is a wise option. With quick employee onboarding, you enter the international market without facing legal complexities. Our in-territory experts provide you with all the required expansion assistance that helps you execute payroll management seamlessly.
Compliance with local laws
Ensuring their employment is compliant with local employment laws
EOR Payroll in Kenya
Payroll for EOR in Kenya with employee self service, Payslips and P9 forms annually
Employment contracts
As you look to hire employees in Kenya, we provide compliant contracts by our professionals.
Kenya EOR Onboarding
Our EOR In Kenya on-boarding process is straight forward and within 5 days.
Benefits Administration
Our EOR Kenya Team will advice on employee benefits to be considered in the Payroll
Kenya Tax Computation
Our Employer of Record Service in Kenya take care off all Government Tax Computations.
As your Employer of record service Provider (EOR) in Kenya, we would assume the legal responsibilities of employing your employees to decrease complexities and risks associated with HR functions, Payroll confidentiality and paying employees within Kenya. 2Max Group would become the primary employer of your employees on paper. Our Employer of record (EOR) service keeps your business compliant and helps when expanding into Africa, where regulations surrounding benefits and taxes can become extremely complicated.
- Company Representation
- EOR Kenya Compliance
- Tax Preparation & Filling
- Work Permits
- Related Consultancy
Company Representation
We Represent a company as a proxy entity registered as a legitimate employer in the region and controlling Your payroll under EOR service in Kenya
Contact UsEOR Kenya Compliance
We Ensure compliance with local labor and tax legislation (e.g. drafting valid contracts and agreements).
Contact UsTax Preparation & Filling
Fill in tax and statutory submissions on the employer’s behalf (PAYE, NHIF, NSSF, among others).
Contact UsWork Permits & Visa Provision
Arrange visa-related documents and work permits in case the relocation of an international employee is necessary.
Contact UsRelated Consultancy
Offer consultant services to the company regarding the best practices of employee onboarding, severance pay, or contract termination in the region.
Contact UsYour Company.
Maintains a direct relationship with the employee, allocates them work tasks, and manages their performance.
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2Max Group.
Takes care of payroll, taxes, benefits, ensuring employees and the company are compliant with regulations.
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Employee.
The third party to the agreement, the employee, fulfils all of their obligations as a worker for the company.
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Benefits of Choosing Our Employer of Record Service in Kenya
Collaborating with EOR in Kenya like 2Max Group is a commonplace practice for global companies. Reaching out to a company that can become an intermediary between a business located in a different country and the local government helps business owners mitigate risks, reduce management costs, and improve team efficiency.
Expanding Your Workforce Efficiently.
When expanding into a new country, the need to hire local staff for various roles becomes inevitable. From brick-and-mortar facilities to customer support, one of the key benefits of an employer of record in Kenya is that it offers a streamlined solution, simplifying the process of building a robust local workforce. With help from 2Max Group employer of record Service Provider in Kenya, you can seamlessly add new staff to your team to quickly and efficiently onboard them into your workforce.
Ensuring accurate, on-time payroll processes
When it comes to operating a business, implementing reliable global payroll processes is vital to employee morale and your reputation as a business leader.Since 2Max Group provide payroll management services, we, employers of record in Kenya ensure that your company is always up-to-date on payroll and payroll tax functions, preventing low morale, employee retention issues or compliance concerns.
Comply with local laws
The cases of expensive lawsuits caused by not knowing local trade and labor laws are common among international businesses. For example, European companies oblige employers to give female teammates a 14-week maternity leave. Since there are no such requirements in the United States, an American business owner can get himself in a legal pickle because they weren’t aware of the nuances of EU legislation. How our EOR in Kenya helps: to avoid such situations and manage teams in a legally-compliant way, business owners rely on employers of record service provider in Kenya like 2Max Group. We have a firm grasp of labor and business legislations and will make sure all the processes within the company are compliant. If a breach of law occurs, the business owner does not have to take responsibility.
Using cutting-edge HR platforms
The benefits of our employer of record services in Kenyaextend to the approach of developing proprietary platforms instead of relying on third-party software providers to maintain our technology.With our employers of record service in Kenya, you get the best of both worlds—cutting-edge tech and seasoned professionals who know how to use it.
Mitigate risks
Hiring 2Max Group as your employer of records in Kenya is a way for business owners to shift the burden of responsibility off the organization and onto a vendor. Since the 2max employer of record is the one featured in the official documentation, drafting agreements, and paying taxes, the organization will be the one to take the fall should something go wrong. Thus, by hiring an us EOR, a business owner doesn’t have to worry about the consequences of accidental tax documentation negligence or non-compliance with local labor laws.
Hiring in Kenya through Employer of Record
Employment law in Kenya is regulated primarily by the Employment Act, the Labor Relations Act, the Labor Institutions Act and the Occupational Safety and Health Act.
Since employment in Kenya is highly regulated, compliant employment contracts are an essential business need. As your employer of record and PEO in Kenya, we can ensure that every contract, for every worker, meets all requirements. We can also provide you with guidance about cultural norms and hiring best practices and keep you up-to-date with employment regulations as they change.
Employment contracts in Kenya
Employee contracts are the basis of Labour law. These agreements are created to protect the interests of both the employer and employee. They safeguard the employer by ensuring that they are protected from any of the employee’s misconduct such as in circumstances of termination or liability. On the other hand, employment contracts protect the rights and interests of employees from being taken advantage of by those in more powerful positions ie. employers.
In Kenya, employment contracts are governed by different types of legislation, the main one being the Employment Act (CAP 226). This governs general employment contracts. The second legislation pertaining to employment contracts is the Regulation of Wages and Conditions of Employment Act (Cap. 229) which governs the health and safety, wages, leave and est and contracts concerning children. These are the two main acts, however, additionally, there is The Factories Act (Cap. 514) and The Work Injury Benefits Act (Cap. 253). These legislative instruments also provide certain guidelines on what an employment contract should contain and how it should be written.
Employment contracts in Kenya
Working hours
Regular work hours are eight hours per day Monday through Friday and five hours on Saturday, making a 45-hour workweek. It is legal to work up to 52 hours a week, or 60 hours for night work. Employees are entitled to one day of rest out of every seven.
Probationary period
You shall be placed on a probation period of three (3) months. During this period, you will be under observation. Upon successful completion of the probation period, you shall receive a letter of confirmation in employment. However, if the Trust is not satisfied with your performance, you may be given another three months probation period or you will be given 1 weeks notice of termination of this contract.
Termination Of The Contract
Either party may terminate the contract at any time before its expiry by giving one full month’s notice without reason. The employee’s Non-Contributory Gratuity Scheme shall be determined on a pro-rata basis.
Annual Leave
Kenyan employees are entitled to at least 21 days of paid leave per 12 months of employment. The length of the paid leave can be greater depending on your contract with the employee or the existence of a collective bargaining agreement. Leave days are calculated at a rate of 1.75 days per month of employment.
- What is an Employer of Record (EOR)? - in Kenya
In Many occasions foreign companies that do not have physical presence or a registered entity in Kenya needs to send an employee or a representative to work in Kenya. We provide the initial opportunity by providing employment on behalf of the parent company in Kenya.
- What the employer of record does.
• Makes arrangement for all visas and work permits for the employee. • Provides a registered entity for running a local, compliant employee in Kenya, • Meets local labor regulations pertaining to local employment. • Is and intermediary between the parent employer and local government regulations.
- How much does a EOR in Kenya cost?
Our EOR costs vary depending on your company’s needs in Kenya. Flat rate one off option or Percentage of the payroll or Fixed monthly charge option.
- Can you provide VISA/WORK PERMIT?
Yes, dependent on location, nationality and fulfilment of required criteria. The Immigration team will advise on and apply for the right visas and permits for your expatriate worker’s individual circumstances and work location. We will process renewals and residence requirements, and also assist with business travel
Need Some Help?
How do I get started?
We write and validate all local employment contracts, streamlining the onboarding process for you and your Kenya employees—all you have to do is provide relevant information and review and approve the employment agreement.
