Is your business is unable to achieve high efficiency in invoice processing because of the lack of time or resources? Invoice processing services in kenya plays a critical role in your company’s future, as incorrect invoices can have a great impact on your enterprise’s rankings and customer satisfaction metrics. With outsourcing invoice processing, your organization can benefit from better business operations with regular, timely and accurate invoice management.
2Max Group is one such service provider who can cater to all your invoice processing needs within a quick turnaround time. We have the required expertise to help you improve cash flow and efficiency.
Invoice Processing Services in Kenya We Offer
Having been in the financial industry for over 10 years now, we have the gained enough experience and can understand the exact requirements of the client and provide the services accordingly. Some of the key services we offer include –
- Matching purchase orders to invoices
- Validating data for the correct code, value etc.
- Extracting data from the line items and header
- Checking handling and cashing
- Full logging of every transaction
- Scanning original copies of paper invoices
- Creating receipts of e-invoices
- Creating PO receipts of supplier invoices
Invoice Processing Software
At 2Max Group, our invoice processors employ high-end invoice scanning technology along with the latest invoice processing software, to achieve maximum accuracy within a short turnaround. By using invoice processing software, we efficiently capture invoices/accounts payables (paper or electronic format) translate each invoice, classify the required information and finally enter the data into your financial system.
Our invoice processing services in Kenya workflow:
- Invoices are Obtained:
Client upload the invoices on cloud or any other electronic format, depending on the confidentiality of work. We obtain the invoices as soon as they upload and verifies the data to make sure that it is correct. We support multiple file formats, so our clients by no means face any kind of hassle. You can also send the invoices as an e-mail attachment or Have it done in your office.
- Invoice Processing Services:
Our expert invoice processors obtain your invoices and scrutinizes the contents for precision and completeness. Depending on the volume and complexity of the invoice works, invoices are segregated and adequate methods are chosen to process the invoice efficiently. Stringent QA makes sure that in the instance of any uncertainty, the invoices are thoroughly checked and tested to ensure high data accuracy.
- Invoices Sent:
The final output after stringent AQ will be delivered as per client’s required format with the help of secure server system or email.
Our professionals can scan and index the account payable in an exemplary manner. They capture all relevant information in the appropriate file formats, extract the vital data and validate the entries to maintain high accuracy and quality standards. Our experts help you avoid delayed payment penalties by executing perfect matching of purchase orders with invoices. The main objective of our invoice processing service services in Kenya is to speed up invoice processing time and strengthen client relationship. By working in close coordination with your team, we deliver top-notch quality services within a swift turnaround time.
Here are 5 reasons to outsource invoice processing activity to 2Max Group:
1. Get your invoice processing right
Timely payment of invoices is the key for businesses. Default on payment and your reputation are at stake, late inward receipts can be a disaster for your working capital requirements.
An outsourced agency will keep track of all receipts and payments. Upload the invoices and the agency will scrutinize them to verify their accuracy. These will be uploaded in your system through highly secured transfer protocol. Monitoring of the dates and ensuring timely payments and receipts will be done by them.
2. Increase business efficiencies
It is natural that you can plan ahead once you can forecast the inflow and outflow of funds with a great deal of accuracy. This is what an outsourced agency for invoice processing will help you achieve, thereby increasing your business efficiencies. Consistent monitoring by these services ensures that any invoice entered in the system is closed and dealt with as per fixed time frames.
3. Benefit from advanced software
Invoice processing agencies use advanced software for this activity whereby the speed of and accuracy of processing is guaranteed. You get the benefit without having to invest heavily or set up the required software in-house. All data whether in electronic or paper form is captured with precision and is then transferred to your system.
Specialized recognition technology guarantees that all fields of the invoice like date, amounts, vendor ID, due date and specific instructions are accurately noted. Being precise at this stage is crucial as it will help eliminate any controversies in payments or receipts in the future.
4. Track invoices on a real-time basis
You have so much on your hands as a small business owner that it is almost impossible for you to keep track of your invoices. This is where processing services can ease your concerns. Every invoice processed by them is date stamped so that at any point of time you can track the due dates and plan your finances accordingly.
Apart from this you also get to know the authority that sanctioned payments and the total vendor payment liability of your company at any point in time. Your advantage is that you get updated reports and hence can monitor invoice payments almost on a real-time basis.
5. Advantage of centralized processing
For small businesses monitoring of hundreds of vouchers is a major problem more so as they are spread out over different departments to which they pertain to. But by having one establishment that processes all invoices, right from scrutinizing them, entering them in the systems and following up on receipts and payments you have better control over your invoices. This is apart from freeing up your limited staff to take care of other priority work.
These are some reasons you’d do well to follow with regard to availing professional invoice processing services in Kenya.