Know Your Compliance
Exposure. Before KRA Does.
Thorough HR compliance audits across PAYE, NSSF, contracts, and work permits.
Two Max Group reviews every statutory obligation your Kenya business carries, contracts, payroll deductions, work permits, and data protection, and gives you a risk-rated report with a clear remediation plan before a regulator finds the gaps first.
What We Audit
"Found three payroll gaps we had no idea about. The remediation plan paid for itself in the first month."
HR Director · Multinational · Nairobi
Four areas. Every gap surfaced.
Most Kenyan employers have compliance gaps in at least two of these four areas. We audit all four and report on each with specific, prioritized findings.
- All contracts have legally compliant KRA-compliant terms
- Fixed-term contracts are properly structured and renewed on time
- Casual workers reclassified after 3 months if thresholds were crossed
- Probation periods are documented with clear review dates
Incorrectly classified workers create back-pay liability and industrial tribunal exposure.
- PAYE filed and paid by the 9th of every month on iTax
- NSSF Tier I and Tier II contributions reconciling with payroll
- SHIF (ex-NHIF) deductions at the correct gross-based rate
- Housing Levy correctly computed and remitted since its reintroduction
- KRA-compliant payeers exemption certificate is current
KRA penalties accrue at 2% per month on outstanding PAYE. NSSF penalties under Section 34 of the NSSF Act can reach KES 500K per instance.
- Annual leave accrued and paid on termination per Employment Act Section 30
- Leave days carried forward are tracked and capped per company policy
- Termination follows valid reason, due process, and statutory notice periods
- Gratuity entitlements calculated on all completed contract periods
- Termination records documented and filed for 5+ years
Unpaid leave gratuity is one of the most common tribunal awards against Kenyan employers.
- Work permits for all non-Kenyan staff are valid and current
- NITA registrations for all required training programs are in place
- HR records are stored compliantly under the Data Protection Act, 2019
- Employee files contain KRA PIN, national ID, NSSF, and SHIF records
- Grievance and disciplinary procedures follow Employment Act Schedule
Data Protection Authority (ODPC) fines for non-compliant HR record storage can reach KES 5M.
From brief to actionable report in days
Document Review
We collect your HR records: contracts, payroll files, KRA correspondence, NSSF and SHIF remittance records. For remote clients, this runs entirely via secure file transfer.
Findings Report
You receive a prioritised findings report with each gap scored by financial exposure and regulatory urgency. A specific action plan, not a generic compliance checklist.
Remediation Support
We help you fix the gaps: filing amended returns, drafting corrected contracts, or applying for voluntary NSSF settlement before enforcement action. You decide how much support you want.
What corrected compliance actually looks like
"After an expansion brought us to 120 employees with inconsistent documentation, Two Max Group completed a full compliance audit and rebuilt our HR records system in two weeks. No penalties during the subsequent regulatory review."
"A payroll error had resulted in underpaid NSSF contributions across 80 employees for three quarters. The audit identified the discrepancy, and we filed amended returns before a scheduled inspection. No statutory penalties were imposed."
"An investor due-diligence review flagged employment contract gaps. Two Max Group audited all 35 contracts, corrected the gaps, and had updated contracts signed within six business days. The round closed on schedule."
What business leaders ask before committing to a review
For companies with up to 100 employees, a full audit takes 3 to 5 business days. Larger organisations or those with complex staffing structures (contractors, casual workers, secondees) may require 2 to 3 weeks. We rank findings by risk level so you know the critical gaps immediately.
Visit our Advisory Hub in Nairobi
Located at the strategic gateway of Mombasa Road, our headquarters serves as the central node for compliance and HR operations across East Africa.
Mombasa Road, Nairobi
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