Client Case Studies

Results from organisations operating in East Africa

Three examples of how Two Max Group has resolved real compliance, EOR, and immigration challenges for international organisations in Kenya and East Africa.

EOR · Market EntryUS Technology Company

From signed contract to 15-person Kenya team in 19 days

The Challenge

A US-based SaaS company secured a major contract with a Kenyan government agency and needed to deploy 15 technical staff in Nairobi within 30 days. They had no Kenyan entity, no local bank account, and no HR infrastructure.

What We Did
—Two Max Group issued compliant employment contracts for all 15 employees under Kenyan law within 72 hours of receiving employee details
—PAYE, NSSF, SHIF, and Housing Levy registrations completed in parallel with onboarding
—Payroll was active for the first full month without a single late filing
—Monthly consolidated payroll reporting provided in USD for group accounts
Outcomes
19 days
From engagement to all 15 staff active
KES 0
Statutory penalties — first payroll to present
3 years
Ongoing EOR relationship maintained
"

We were facing a penalty clause if we missed deployment deadlines. Two Max Group had our full Kenya team compliant and active before our client even noticed we were working on it.

Director of Operations, US Technology Company
Payroll · HR ComplianceInternational Development Organisation

Payroll compliance overhaul for a 60-person NGO operating across two countries

The Challenge

A European INGO with 60 national staff across Kenya and Uganda had accumulated four years of inconsistent PAYE filings and unclear statutory benefit calculations following two internal HR handovers. A regulatory audit was imminent.

What We Did
—Full payroll compliance audit covering all four years — identified underpayments, overpayments, and filing gaps
—Voluntary disclosure filed with KRA and URA before the audit, significantly reducing potential penalty exposure
—Payroll infrastructure rebuilt with correct NSSF, SHIF, Housing Levy, and PAYE calculations from the base
—Monthly payroll processing and reporting for Kenya and Uganda consolidated into a single reporting pack
Outcomes
4 years
Historical payroll regularised
70%
Penalty reduction via voluntary disclosure
2 countries
Unified under one monthly reporting cycle
"

The exposure we had built up over four years was significant. The voluntary disclosure strategy and clean-up work Two Max Group executed saved us from a much more difficult conversation with the regulators.

Regional Finance Director, European INGO
Work Permits · EOREuropean Financial Services Firm

Six-month rolling Work Permits and EOR payroll for an 8-person expat team

The Challenge

A UK-based financial services firm opening a Nairobi representative office needed to deploy 8 expatriate staff quickly, with Class G work permits and compliant local payroll arrangements running in parallel. Previous permit applications through a local attorney had stalled for 14 months.

What We Did
—Class G work permit applications relaunched with correct supporting documentation compiled by our immigration team
—Special Passes secured within 5 working days to allow staff to begin work immediately during the permit process
—EOR employment contracts structured to handle dual payroll (home-country and Kenya split payroll arrangements)
—All 8 permits approved within 60 days — compared to 14 months of previous inaction
Outcomes
5 days
Special Passes secured for immediate start
60 days
All 8 Class G permits approved
3 yrs+
Ongoing EOR and immigration management
"

Fourteen months of nothing, then a different approach entirely. Two Max Group understood exactly what the Department of Immigration needed and structured the applications correctly from day one.

Head of Africa Operations, UK Financial Services Firm

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